Job Description

Front Office Administrative Assistant – Bilingual (Spanish)

Location: San Ramon, CA (Fully Onsite)

Schedule: Monday–Friday, 7:30 AM–4:00 PM (strict, no flexibility)

Type: Contract-to-Hire

Start Date: April 6, 2026

Pay range: $28-33/hour

Role Overview

This fully onsite position serves as the primary front‑desk and first‑point‑of‑contact for visitors, callers, and members. The role supports a high‑traffic training and administrative environment and requires reliability, professionalism, and strong communication skills—especially in Spanish.

Key Responsibilities

Front Desk & Member Support

• Answer and direct incoming calls per day
• Greet and assist visitors or members, providing helpful and professional support.
• Assist with class questions, appointments, and the overall orientation/check‑in process.
• Support visitors and members during tours, orientations, and training‑related activities.

Administrative Operations

• Monitor and respond to incoming emails across multiple shared inboxes.
• File, scan, upload, and maintain organized electronic and physical records.
• Provide general administrative support as needed to ensure smooth daily operations.
• Maintain a clean, organized, professional front office environment.

Documentation & Systems

• Upload and manage documents in internal tracking systems.
• Maintain accuracy, compliance, and proper handling of documents and records.

Required Skills & Qualifications

1. Bilingual Spanish — REQUIRED

2. Prior experience with front desk office administration. Comfort learning new systems and handling daily administrative workflows.

3. Familiarity with:

• Outlook
• Word
• Excel
• Teams

4. Customer‑Facing Professionalism

• Strong verbal communication skills
• Friendly, approachable demeanor
• Ability to multitask in a fast‑paced, high‑traffic environment
• Reliable, punctual, and comfortable working with diverse populations

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

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