Job Description

Working Model: Hybrid (three days on site - generally between Monday through Thursday)

Interview Format: Two rounds (1st round - Virtual; 2nd round On-site)

Role Summary

I am seeking a Senior Administrative Business Partner to support our dynamic and fast paced NeuroImmology Team within the Commercial organization. This role is critical to driving operational excellence and ensuring teams are positioned to achieve key business milestones.

Job Responsibilities

• Expertly manage complex calendars and shared drives using Google Suite
• Navigate Copanies IT systems with ease
• Maintain relationships with internal/external stakeholders and vendors with a high degree of confidentiality
• Collaborate with Admin team to plan and coordinate mid- to large-scale internal meetings and Ocrevus team onsite / offsites
• Support logistics for meetings with external partners, including preparation and follow-up
• Lead execution of internal events requiring virtual platforms and advanced tech setups
• Contribute to meeting materials, agendas, note-taking, and follow-up actions
• Support recruiting logistics, including candidate hosting, interview coordination, and onboarding
• Plan and manage team-building events, workshops, and training coordination
• Handle vendor and speaker engagements, including contracts and payments
• Maintain department org charts and assist in special projects as needed
• Comfort with application of AI in enhancing administrative tasks
• Coverage for team OOO, may include additional scope

Functional Responsibilities

• Support contracting processes and ensure timely agreement execution
• Coordinate key meetings and events (e.g., planning workshops, field meetings)
• Assist with planning and logistics for team offsites and network calls
• Support onboarding of new team members

Required Skills & Qualifications

• Comfort with MyBuy Required
• 5–7 years of administrative, operations, or project management experience (pharma/biotech experience preferred)
• Strong track record supporting senior leaders
• Proactive, organized, and able to prioritize and execute tasks independently
• Collaborative mindset with experience working cross-functionally
• Trusted with confidential information and exercises sound judgment
• Detail-oriented with high standards for accuracy
• Skilled in Google and cSuite tools (gMail, gCal, gSheets, Trello, Zoom, etc.)
• Bachelor’s degree or equivalent experience preferred

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