Job Description

Overview

The Dayton International Peace Museum seeks to create a part-time Administrative & Development Assistant position to provide essential organizational, communication, and donor-relations support. This role will enhance the efficiency of the Executive Director and strengthen the museum’s administrative and development capacity as we continue to expand programming, partnerships, and community engagement.

This position is anticipated at 10–15 hours per week, with flexible scheduling based on the needs of the museum.

Primary Responsibilities

1. Administrative Support

● Manage the Executive Director’s calendar, including meeting scheduling, coordination, and follow-up.

● Monitor, prioritize, and respond to general email inquiries on behalf of the museum.

● Assist with organizing and maintaining digital and physical files, ensuring accuracy and accessibility.

● Provide operational support as needed, including assistance with visitor inquiries, tours, and internal communication.

2. Donor Stewardship & Development Support

● Prepare and mail acknowledgment letters, thank-you notes, and donor correspondence in a timely and professional manner.

● Assist with maintaining donor records and tracking contributions.

● Support stewardship efforts by helping coordinate communication with donors, sponsors, and partners.

3. Communications & Inquiry Management

● Respond to public inquiries regarding programs, rentals, tours, and museum events with professionalism and accuracy.

● Draft routine correspondence, emails, and informational materials as needed.

● Assist with maintaining internal and public-facing calendars, ensuring clarity and consistency.

4. General Operational Support

● Provide direct assistance to the Executive Director based on emergent needs.

● Assist with preparation, logistics, and documentation for programs, meetings, and special events.

● Support the smooth functioning of the museum through general administrative duties as requested.

Preferred Qualifications

● Strong organizational and time-management skills, with attention to detail.

● Excellent written and verbal communication abilities.

● Proficiency with digital tools, email, and basic office software (Google Workspace preferred).

● Ability to work independently, exercise discretion, and manage sensitive information.

● Previous experience in a nonprofit, administrative, museum, or development setting is advantageous but not required.

Schedule & Compensation

● Part-time position, 10–15 hours per week.

● Hourly rate commensurate with experience.

● Hybrid or flexible scheduling may be available following initial training.

Purpose & Impact

This role will significantly strengthen the museum’s administrative operations, donor stewardship, and executive support. By adding dedicated capacity in these areas, the Executive Director will be better able to focus on strategic leadership, development efforts, and expanded community programming—directly supporting the museum’s mission and long-term sustainability.

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