Job Description

Posting Close Date

Applicants must submit their completed application by 07-12-2026 at 11:59 p.m. MST

Application and Special Instructions

Please submit an updated resume that clearly highlights your experience directly related to event coordination.

Recruiter Contact Information: If you have any questions regarding this recruitment process, please contact Sandra Fata at ***email_hidden***.

Position Specific Summary

The Parks Event Coordinator position at the City of Tucson’s Parks and Recreation Department is responsible for coordinating customer service, permitting, reservations, contracts, and administrative processes associated with special events, facility rentals, and public use of parks and recreation venues. Serves as the primary liaison between customers, community organizations, event organizers, City departments, and external agencies to facilitate successful events and community engagement opportunities. Coordinates department-sponsored events and public participation opportunities as resources allow.

Works is performed under the supervision of the Recreation Superintendent. This position exercises supervision over parks event personnel.

Duties and Responsibilities

Interfaces with constituents, community members, and prospective clients to assess needs and match them with appropriate park venues

• .
Reviews and evaluates proposed events to determine suitability for City parks and facilities based on event size, operational impacts, site characteristics, public safety considerations, and available resources
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Conducts site visits and planning meetings with event organizers to assess operational needs and identify potential impacts to parks, facilities, and surrounding areas
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Coordinates and manages the reservation of event spaces, including processing permits, contracts, and related documentation
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Assists constituents in securing required liability insurance and operational permits in compliance with City Risk Management standards and applicable requirements of the Tucson Fire Department, Transportation and Mobility, Business Services, Pima County Health Department, and the Clerk’s Office
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Invoices and processes payments for rental fees, permits, and associated charges; ensures proper financial reconciliation of event accounts
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Disseminates event information to Park Maintenance, Recreation Centers, Tucson Fire Department, Tucson Police Department, Transportation and Mobility, Ward Offices, the City Manager’s Office, and other relevant departments and stakeholders
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Oversees operational readiness of performance venues and park facilities, including coordination of repairs, maintenance, and equipment needs
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Coordinates with vendors, contractors, and volunteers to support successful event execution
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Supervises technical and event staff, including audio engineers and parks event workers
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Plans, coordinates, and executes community events. Coordinates, when funding allows, department events for public participation
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Monitors event operations and works with organizers to ensure compliance with permit conditions, safety requirements, and approved event plans
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Performs all other duties and tasks as assigned
• .

Working Conditions

This position involves indoor and outdoor work with exposure to extreme physical, ergonomic, or emotional hazards. This is a primary driver position and will be expected to operate a city vehicle.

Must be available to work on some nights and weekends, and availability to troubleshoot after-hours calls

All duties and responsibilities listed are subject to change.

MINIMUM QUALIFICATIONS

Education

6 months post high school

Experience

Two (2) years of relevant experience

Equivalency

Any combination of relevant education and experience may be substituted on a year-for-year basis.

License/Certifications

Valid and unrestricted Arizona Class D Driver License - Arizona Department of Transportation - Motor Vehicle DivisionValid and unrestricted Arizona Class D Driver License - Arizona Department of Transportation - Motor Vehicle Division

Preferred Qualifications

Bachelor's degree in Recreation, Business Administration, Event Management, or a closely related field.

Four (4) years of experience in the planning, logistics, and coordination of large-scale events.

Two (2) years of supervisory experience overseeing event staff.

Experience issuing permits for large-scale events.

Knowledge of and experience with sound and lighting systems

POSITION DETAILS

Job Profile

J3309 - Parks Event Coordinator

View full job profile including classification specifications and physical demands at

Compensation Grade

G106

Hourly Range

$24.16 - 36.24 USD

The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

Fair Labor Standards Act (FLSA)

Exempt

Position Type

Regular

Time Type

Full time

Department

Parks and Recreation

Department Link

Background Check

This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.

Benefits

The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at

Citizenship

The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. The City of Tucson does not offer visa sponsorship.

The City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer

The city does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).

ADA Accessibility Compliant Form

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at EmployeeLeaves@tucsonaz.gov or 520-791-2619.

Recruiter Name

Erin Gallego

Recruiter Email

parkshr@tucsonaz.gov

For general Human Resources questions please contact 520-791-4241.

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