Job Description

Executive Operations Manager (CEO Office)

Location :

San Diego, California – 100% onsite position.

General Summary:

The Executive Operations Manager is a high-impact, trusted partner to the CEO, responsible for running the day-to-day operating rhythm of the CEO’s office while supporting key business initiatives across operations, growth, and leadership execution.

Supervision Level:

• Reports to the Chief Executive Officer (CEO).

Responsibilities:

Executive & Business Operations

• Organize and manage CEO-level documents, internal operating materials, and leadership communications.
• Conduct preliminary contract reviews (summaries, redlines, risk flags) and coordinate next steps.
• Manage contacts, follow-ups, and relationship tracking across key stakeholders.
• Support Board meeting preparation, planning, and material creation across stakeholders.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Represent the organization and Executives in a professional manner, through consistent follow-through and sound judgment.

Operating Rhythm & Execution

• Plan and run executive and leadership meetings, including agendas, materials, notes, and follow-ups.
• Track OKRs, goals, and commitments, ensuring accountability and progress visibility.
• Partner with the Information Technology department to maintain action trackers, decision logs, and execution dashboards.

Sales & Growth Support

• Support development of executive-level PowerPoint presentations and pitch materials.
• Assist with client/partner meeting preparation.

Logistics & Coordination

• Coordinate travel, events, and complex scheduling as needed.
• Support internal and external meetings, offsites, and special initiatives.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• A minimum of 5 years of experience in executive operations, business operations, Project Management Office (PMO), consulting, strategy, or senior executive support.
• Utility industry experience a plus.
• Excellent verbal, written, and interpersonal skills across all levels of the business.
• Detail oriented with excellent organizational, analytical, planning, time management, and follow-up skills; ability to meet deadlines.
• Comfortable working with ambiguity and prioritizing across competing demands.
• Executive presence with sound judgment and attention to detail.
• Interest in growing into a Chief of Staff role over time.
• Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Education and Training :

• Bachelor’s degree in Business Administration or related field.
• In lieu of a bachelor’s degree, nine (9) years of related experience.

Physical Demands:

Physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Work is performed in a general office environment.
• May require prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

To apply in our ATS please use the following link.

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