Job Description

A reputable and growing real estate firm in Chicago is seeking a highly organized and detail-oriented Administrative Assistant to support daily property operations and deliver a seamless experience for tenants and internal teams. This is a fully in-office role in the loop offering a competitive salary of $45,000–$55,000, along with the opportunity to gain hands-on exposure within a fast-paced, professional environment and make an immediate impact on a high-performing team.

Key Responsibilities of the Administrative Assistant:

• Provide day-to-day administrative support to property management and operations teams
• Serve as a point of contact for tenants, ensuring a high level of service and responsiveness
• Coordinate communication between tenants, vendors, building engineers, and internal staff
• Manage and track service requests, ensuring timely follow-up and resolution
• Assist with tenant move-ins and move-outs, including documentation and coordination
• Prepare and distribute tenant communications, reports, and general correspondence
• Maintain organized filing systems, databases, and tenant records
• Support accounts payable processes, including invoice coding, vendor setup, and basic financial tracking

Qualifications of the Administrative Assistant:

• High school diploma required; bachelor’s degree preferred
• Previous administrative or customer service experience required; real estate experience is a plus
• Strong attention to detail with excellent organizational and multitasking skills
• Proficient in Microsoft Office (Word, Excel, Outlook); ability to learn new systems quickly
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Comfortable working fully on-site and collaborating with cross-functional teams
• Tech-savvy with strong data entry accuracy and problem-solving abilities

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