Job Description

The Art Institute of Chicago shares its singular collections with our city and the world. We collect, care for, and interpret works of art across time, cultures, geographies, and identities. We are a place of gathering and learning, committed to fostering an inclusive understanding of human creativity.

About the Department

As part of Central Administration, the Bursar’s Office processes and ensures the accurate allocation of payments made to the institute.

Position Summary

Reporting to the Manager, Accounts Receivable and Receipts, the Accounting Cashier is responsible for maintaining proper records relating to the posting of cash receipts and recording revenues in the financial system. The Accounting Cashier has the main responsibility for operating the Bursar’s Office window and prepares and processes deposits in a variety of methods.

Responsibilities

• Handles various Bursar’s Office window transactions presented by students or staff
• Balances individual cash drawer and petty cash on a daily basis
• Assists manager with maintaining and updating department documentation
• Maintains security standards with sensitive information such as bank account and credit card numbers
• Creates and submits journal entries as needed for department transactions
• Assists with museum cash recyclers: monitors daily inventory, refills machines, empties deposit cassette, prepares deposits for pickup
• Enters and processes daily cash receipts (cash, check, or credit card) in an accurate and timely manner into PeopleSoft
• Processes and balances check deposits via remote deposit
• Logs and tracks all deposits sent through armored courier
• Completes client requests in department ticketing system
• Distributes student payments including payroll checks and refunds
• Processing of credit card payments accessed through secure web forms
• Credit card access administration
• Participates in testing within PeopleSoft Financials, PeopleSoft Campus Solutions, and/or other financial systems for fix or upgrade implementations
• Adheres to department coverage, vacation blackout periods and overtime requirements as defined by business need
• Provides coverage for Accounts Receivable Specialist and Manager as cross-training allows, including but not limited to invoicing and processing student payments
• Participates in the development of the entire department’s strategic goals and direction
• Duties, responsibilities, and activities may change or be added to as needed

Qualifications

• Associate's degree or equivalent combination of education and experience preferred
• One year previous cashiering or accounting experience required
• Proven ability to prioritize and work independently, responsibly, and meet deadlines
• PeopleSoft and accounts receivable experience preferred
• Excellent spoken and written English language skills
• Ability to train others on simple and complex processes

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer; must be able to remain in a stationary position 90% of the time
• Ability to lift and move up to 35 pounds

Compensation & Benefits

Please click on the links below to view our competitive, comprehensive benefits package:

• Hiring Range

The expected hiring range is an estimated amount for positions based on the grade. Final offers are based on various factors, including skill set, experience, qualifications and other job-related reasons.

• Benefits
• PTO Overview
• Job Classification: Non-exempt
• Employment Category: Full time Staff
• Grade Level: 5

If you are accessing this listing from a third party, not all links to salary and benefits information may work. Please visit our career page at saic/ artic.edu/employment for complete information.

Application Instructions

Please submit your resume and cover letter to be considered for this position.

Accessibility

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page:

Accessibility Accommodation for Applicants

Equal Opportunity Statement

The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals compliant with federal and state laws. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at apply_help@artic.edu.

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